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We all know the old adage, “you never get a second chance to make a first impression.” But did you ever stop to think that this concept also applies to your live chat service?
It can be difficult to form the right greeting messages to gain a client’s trust. But a customer’s judgment dictates your ability to serve him or her. So let’s take a closer look at the importance of effective greetings and how you can harness the power of a good first impression—virtually.
It takes 1/10th of a second to make a judgment based off of someone’s face, according to the researchers at Princeton University.
Can you imagine how fast that is?
It takes three times as long to blink an eye. A fast website loads in a few seconds. As quickly as a hummingbird beats his wing, we form opinions about how trustworthy others are. Further research at the University of Glasgow shows that something as simple as how you say the word “hello” dictates how people perceive you.
As a customer service agent, you might suddenly feel relieved that you serve customers through live chat, and that no one can read your face or hear your voice. But you shouldn’t get too comfortable just because you feel that you’re hiding behind a screen. In the live chat industry, word choice still matters—using the wrong words, according to psychologists, can release stress-inducing hormones in our brains. If you use the wrong words, they can act like weapons against you instead of tools.
There’s plenty of evidence that supports the concept that first impressions are not only fast, but hard to break. That translates to the significance of welcome messages in the customer service industry, no matter you are sending the messages via live chat or other channels. If you say or do the wrong thing, you can jeopardize your ability to effectively help a customer. Luckily, there are a few simple steps you can keep in mind when greeting a customer to make a good impression – read more below.
Try powering up your conversations with clarity to gain customer favor. People like individuals who tend to be more expressive and easy to read. This phenomenon is called the Expressivity Halo.
A concrete way to use this information in your greeting messages is to clearly explain your intentions, and let customers know what they should be informed about upfront.
For example, if the conversation is being recorded, try lines like:
Don’t forget to add any additional information a customer might need to know, like:
Having high-energy greetings is vital to leaving the right impression on a customer. Radiate positivity—this gets people to open up and tell you exactly what they want, which is really what you need to start off a chat that takes you in the right direction. When you are asking a customer how you can help them, you are really asking them to hand over the road map that leads you to the best solution.
You can always stay positive and build good rapport with customers by choosing the right words to say in customer service.
There’s another benefit to sending out spirited greetings: charged emotions stir discussion, according to research by marketing experts Kelsey Libert and Kristin Tynski. This same principle that drives viral content is what gets customers to refer your service through word of mouth. Great customer support can create excitement and generate new leads for your company, as well as strengthen your reputation.
It may sound hard to inject your chat with the right level of enthusiasm. But simple things, like using a customer’s name in the greeting messages and peppering conversation with exclamation marks when appropriate, can show the dynamics of speech you would utilize in real-life.
Try lines that show emotion and vigor like:
A good greeting doesn’t just end with your opening line—it starts with a willingness to listen and openly engage with a customer’s needs.
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Here are some tips for being a good listener:
A good script developed with the tips listed above can make a huge difference, and save your team from lost time and unnecessary stress. Remember, an effective script starts with a good greeting, so work with your team to produce phrases that not only reflect your company well, but give out the impression to customers that they’re in good hands.
The downloadable contains scripts for all kinds of scenarios, ranging from greetings to collecting personal information, and can help your live chat team deliver more efficient, quality support immediately.Download Now